Madrid Network Association (hereinafter, "Madrid Network") and the Official Spanish Chamber of Commerce in Belgium and Luxembourg, ASBL (hereinafter, “Cámara Belux”), fully comply with the regulations on the protection of personal data. and, in particular, with REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of April 27, 2016 regarding the protection of natural persons with regard to the processing of personal data and the free circulation of these data and which repeals Directive 95/46/CE (hereinafter, “GDPR”) and Organic Law 3/2018, of December 5, on the Protection of Personal Data and guarantee of digital rights. So that the processing of personal information provided by the interested party, who may act on their own behalf or on behalf of a legal person (hereinafter, the "interested party") on the website http://www.womenlead.eu/ ( hereinafter, the "Website"), through email, telephone or physically (through forms) will be carried out in compliance with the guarantees and legal obligations required.
In compliance with current regulations, the appropriate technical and organizational measures have been implemented to guarantee an adequate level of security, as well as to prevent the loss, misuse, alteration, unauthorized access and theft of the data provided by the interested parties. In the same way, compliance with the duty of secrecy and confidentiality is guaranteed with respect to the personal data provided by the interested parties through any of the aforementioned channels.
The communication of personal data by the interested party is a necessary requirement for the management of the Wlead project.
1- Who are responsible for the processing of your data?
Identity:
Madrid Network Association – C.I.F.: G85105302
Postal address: Paseo de la Castellana, 91 – 4th floor, CP: 28046, Madrid, Spain
Telephone: : +34 91 399 75 79
Email: wlead@madridnetwork.org
Identity:
Official Spanish Chamber of Commerce in Belgium and Luxembourg,ASBL.
Postal address: Rue Belliard 20, B-1040, Brussels, Belgium
Telephone: +32 2 517 17 40
Email: wlead@e-camara.com
Data protection contact:protecciondedatos@madridnetwork.org
2- For what purpose are personal data processed and for how long are they kept?
With the aim of managing and developing the Wlead project within the framework of the ERASMUS+ programme.
The processing of personal data will be carried out for the following purposes
EVENT ORGANIZATION
The information provided to us by representatives of entities interested in attending the events organized within the framework of the Wlead project will be processed for the following purposes:
- Manage attendees to allow their access and participation in events
- Adapt them to security and capacity measures.
- Follow up on the events carried out and their due justification before the control entities.
- Record and obtain ambient images of the events and activities carried out, for use by Madrid Network and Cámara Belux for purposes of justification of activities, promotion, and dissemination.
Likewise, we inform you that some events are organized by Madrid Network and Cámara Belux together with other entities, in these cases the responsibility for the personal data that is collected may be shared.
SENDING OF COMMUNICATIONS
We process the information provided to us by representatives of entities interested in our services in order to maintain communication with them and keep them informed of the activities and services.
It will be sent periodically through newsletters and email communications, invitations to events, information about activities, and services that we consider of interest to you. These emails will be sent to the address that has been provided, and you can withdraw your consent at any time.
TRAINING
We treat the personal data collected in the registration and registration forms for the training sessions with the purpose of managing them and justifying the completion of the training sessions. As well as justifying the activities carried out by Madrid Network and Cámara Belux, in compliance with European, national or regional regulations regarding subsidies and public aid.
The data provided will be kept as long as the cessation of the activity is not requested and for five more years for the purposes of legal requirements by the State Security Forces and Bodies and control entities.
In the case of server backups, these are stored on a daily, weekly, monthly and annual basis, with the maximum period of data retention, once deleted from the original server, being one more year.
3 - What is the legitimacy for the processing of your data?
ASSISTANCE TO EVENTS
The processing of your data is necessary to manage and control the capacity, participation and attendance. As well as justifying the activities carried out by Madrid Network and Cámara Belux, in compliance with European, national or regional regulations regarding subsidies and public aid.
In this sense, people who wish to attend the activities carried out will have to register previously in them and for this it is necessary to process their personal data. At the same time, during the celebration of events, recordings can be made or ambient images of the events, conferences, discussion tables, webinars, etc. can be captured.
In accordance with the provisions of article 6.1 a) of Regulation (EU) 2016/679, this data processing is carried out with the express consent and the explicit transfer of data by the interested parties by registering in the event through any of the channels enabled by Madrid Network and Cámara Belux (subscription via web, paper form, email, etc.).
SENDING OF COMMUNICATIONS
In accordance with the provisions of article 6.1 a) of Regulation (EU) 2016/679, this data processing is carried out with the express consent and the explicit transfer of data by the interested parties through any of the enabled channels (subscription via web , paper form, mail).
TRAINING
The legitimacy of the data processing to manage the training is the acceptance of the user when registering and enrolling in the training of their interest.
In accordance with the provisions of article 6.1 a) of Regulation (EU) 2016/679, this data processing is carried out with the express consent and the explicit transfer of data by the interested parties by registering and enrolling in training via the web.
4 – To whom do we transfer your data and for what purpose?
The data will not be communicated to third parties, unless it is necessary to fulfill the purposes indicated in this Privacy Policy. In this sense, it is necessary that we give access to third parties that provide us with support in the services we offer, there being Data Processors in the services of:
- Hosting.
- Sending emails.
- Custody of documentation.
- Computer Services.
It is also necessary to communicate data to public or private law bodies, when so provided by law
As it is a program that has the support of the European Union, in order to justify the activities carried out within its framework, the data may be transferred in accordance with the ERASMUS+ program regulations
On the other hand, we inform you that when the activities or services are organized or provided jointly or in collaboration with other entities, or under the protection of collaboration agreements or agreements, or as a result of Madrid Network or Cámara Belux belonging to public networks or private collaboration, or financed by subsidies from public bodies, for reasons of organization, assistance management, capacity, participation, and justification of the activities, the data may be shared by and with them.
Madrid Network and Cámara Belux have taken the necessary measures to maintain the security of the data in the assignments described.
In addition, it is reported that the recordings and images captured during the events may be used on the website http://www.womenlead.eu/ and on the social networks of the Wlead Network project (LinkedIn, Instagram), as well as on the social networks of Madrid Network (Facebook , Twitter, LinkedIn, Instagram, Youtube) and Cámara Belux. The images will be captured for the purposes indicated by virtue of their legitimate interest.
5 – Mandatory or optional nature of the information requested
The mandatory data of each form will be identified as such in the form itself.
The refusal to provide said information will prevent the service or activity requested by the interested party from being effective
6 –What are your rights and how to request their exercise?
Those responsible for the treatment undertake to respect the confidentiality of your personal data and guarantee the exercise of your rights.
Anyone has the right to obtain information about whether or not personal data concerning them is being processed.
Interested parties have the right to access their personal data, as well as to request its rectification, cancellation/deletion, opposition, limitation and data portability.
Those responsible for the treatment will attend to the request and will stop processing the data except for compelling legal, legitimate reasons, or in the exercise or defense of possible claims.
To request the exercise of rights, the following email address has been enabled: protecciondedatos@madridnetwork.org
Without prejudice to any other administrative resource or judicial action, the interested party may file a claim with the Spanish Data Protection Agency, especially when they have not obtained satisfaction in the exercise of their rights, through the website www.agpd.es..
7- Obligations of the interested party
In the event that the interested party provides personal data of third parties for any purpose, they guarantee that they have previously informed those affected and have obtained their consent for the communication of their data
The interested party guarantees that those affected are of legal age and that the information provided is accurate and truthful
In the event that responsibilities are derived from a breach of these conditions by the interested party, the latter must be responsible for the consequences of said breach, leaving Madrid Network and Cámara Belux exonerated from said responsibilities